Administrative Assistant

The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

The Administrative Assistant is responsible for providing administrative and secretarial support for the Executive team***. In addition to typing, filing and scheduling, performs duties such as record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers non-routine correspondence and assembles confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Applies acquired job skills and company policies and procedures to complete assigned tasks. Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. Normally follows established procedures on routine work, requires instructions only on new assignments.

*** Executive Team refers to (1) Assisting the COO in the planning and coordination of Conferences throughout the world & (2) Assisting in H/R tasks.

Essential Job Functions

The major tasks and duties of the job include but are not limited to:

• Handle and coordinate active calendars,
• Schedule and confirm meetings,
• Ensure file organization based on office protocol,
• Provide ad hoc support around office as needed.

Preparation, Knowledge, Skills, and Abilities

• Bachelor's degree or equivalent experience,
• Strong interpersonal, customer service and communication skills,
• Ability to multitask,
• Proficient in Microsoft Office suite.

Supervisory Responsibility

None